Moving office can be a stressful task at the best of times. There are so many things to consider, removalists, leases, office layout and most importantly, IT systems.
Understand what you currently have
When moving office it is very important that you understand what you currently have so you know what’s required at the new office. It is much like a jigsaw puzzle were you need to take the puzzle apart and then put all the pieces back together again.
Biggest mistakes businesses make
It is very important to make sure you order phone lines or internet services as soon as possible. Leaving it too late is one of the biggest mistakes businesses make when planning to move office.
If you’re moving into an established office / building there is a big chance that the infrastructure is in place so ordering phone lines and an internet connection shouldn’t be too much of an issue.
Allow 4 to 6 weeks from the time of ordering the services until they are active and provisioned at the site. This time frame can blow out when moving into a newly established building where the services are not established.
Workarounds if you have to move quickly
If possible best practice is to make sure the services are installed and active before moving office especially for larger organisations.
For smaller businesses that have no choice but to move, a temporary diversion of the main phone number to a mobile is an option. For internet access setting up a wireless router (which will be slower than your current connection) can get you out of trouble in the short term if the internet services are still to be installed.
Boost IT have assisted with IT relocation of many businesses over the last 10 years. So if you need assistance with anything from project managing the move to technicians moving your IT systems we are more than happy to assist.
Top tips to keep your business operating as normal
IT relocation checklist
1. Internet service
Allow 4 to 6 weeks for ordering an internet service (may take longer if services are not readily available).
2. Phone lines
Allow 4 to 6 weeks for ordering phones lines.
3. Adequate power
Is there adequate power in the new communications rack to run all your IT equipment? If not power rails will need to be installed.
4. Comms rack
Is there a comms rack at the new office? If not you will need to order a communications rack around the same size as the current communications rack you are using.
Are you able to relocate your current UPS or do you need to purchase a new one?
6. Air conditioning
Make sure the room the equipment is located in air conditioned 24/7. Depending on the amount of IT equipment you have and the size of the room the equipment is located in you will need to consider air conditioning options.
Is shelving required in the new communications rack? You might be able to use the shelving in your current rack otherwise you will need to order one or more based on your needs.
Is the communications rack lockable or is it located in a lockable room? Security of your IT equipment is very important to protect it from malicious damage.
9. Data outlets
How many workstations will you need and how many data outlets to each one? This will usually require a floor plan so during the move computers and phones can be setup at the correct location and the correct ports patched to the switches or PABX.